Strong passwords are your first line of defense. But in many small businesses, password policies haven’t kept up with modern threats. If your approach hasn’t been updated lately, you could be leaving the door wide open to cybercriminals.

Here are five signs it’s time to review—and strengthen—your password strategy.

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1. You’re Still Using Default Passwords

Many devices, apps, and network hardware ship with default credentials like admin and password. If you haven’t changed them, hackers can exploit these defaults in seconds.

Tip: Immediately change all default credentials and disable unused accounts.

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2. Passwords Never Expire

While password fatigue is real, letting the same credentials live forever is dangerous. A breached password from years ago can still compromise your systems today.

Tip: Set a schedule to change passwords every 60–90 days, especially for accounts with administrative access.

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3. Staff Share Login Details

Sharing logins is tempting when you’re busy—but it also destroys accountability. If something goes wrong, it’s nearly impossible to trace who was responsible.

Tip: Create unique user accounts for everyone, with appropriate permissions.

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4. No Two-Factor Authentication (2FA)

2FA adds an extra layer of protection by requiring a second form of verification. Without it, a stolen password can be all it takes to breach your network.

Tip: Enable 2FA wherever possible—especially on email, remote access tools, and financial systems.

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5. You Don’t Have a Password Management Tool

Complex passwords are critical, but expecting employees to remember dozens of them isn’t realistic. Sticky notes and spreadsheets are not secure solutions.

Tip: Use a secure password manager to generate, store, and share credentials safely.

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Don’t Forget: Back Up Your Data

Even with the strongest password policies, no system is 100% immune to attacks. That’s why regular backups are non-negotiable. Benson Communications offers reliable, automated backup solutions to ensure your data can be restored quickly in case of a breach or loss.

Remember—without your data, no password policy can protect your business continuity.

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Final Thought

Password policies aren’t just an IT box to check—they’re a core part of keeping your business secure. A little effort now can save you from costly downtime and data loss later.

Need help implementing a stronger password strategy or setting up backups? We’re here to make it simple.