Why Email Isn’t Enough: The Case for Encrypted File Sharing in Your Business
In a world where collaboration moves at the speed of thought, many small and mid-sized businesses still rely on traditional email to share sensitive files. It’s easy. It’s familiar. But—it’s not safe.
If you’re sending contracts, customer records, tax forms, or login credentials via email, you might be opening the door to data breaches without even realizing it.
What’s the Risk with Email?
Despite its convenience, standard email lacks end-to-end encryption, making it vulnerable to:
- Phishing attacks
- Man-in-the-middle interceptions
- Unintended forwarding
- Poor password hygiene on recipient accounts
All it takes is one compromised inbox for your sensitive data to fall into the wrong hands.
What Is Encrypted File Sharing?
Encrypted file sharing uses secure platforms that scramble your data during transit and storage. That means only authorized recipients can view the files, even if someone else intercepts the transmission.
This isn’t just smart—it’s increasingly required for compliance in industries like healthcare, finance, and legal services.
Benefits of Secure File Sharing for Your Business
- Data Protection: Keeps confidential documents out of the wrong hands
- Compliance: Helps meet HIPAA, GDPR, and industry-specific regulations
- Audit Trails: Track who accessed what, when
- Control: Set expiration dates, revoke access, and prevent downloads
How Benson Communications Can Help
Many businesses don’t have the time or expertise to research and configure secure file-sharing platforms. That’s where we come in. Benson Communications can help implement the right solution that fits your workflow—whether it’s a dedicated encrypted portal or secure integrations with your cloud storage tools.
Our team not only sets it up but ensures your team knows how to use it with confidence.
But None of It Matters Without a Backup
Let’s be honest: even the most secure file-sharing system can’t save you from a ransomware attack or hardware failure if you don’t have a reliable data backup.
Data is the lifeblood of your business. Without it, everything else—from your cybersecurity stack to your day-to-day operations—comes to a halt.
Benson offers a robust, automated backup service that keeps your data safe and retrievable when it matters most.
Final Thoughts
If your team still uses email as the primary way to send sensitive files, it’s time to evolve. Encrypted file sharing isn’t just a tech upgrade—it’s peace of mind. And with a smart backup strategy behind it, your business stays protected, agile, and future-ready.
